The need to evacuate a building can be for several reasons. Some examples of situations where evacuation may be necessary are for a fire, bomb scare, chemical spill, or an “active shooter” event.
If a decision is made to evacuate a building or buildings, a designated person from each building (See Building Evacuation Responsibilities below) will be notified by the Security Department, and asked to alert other persons in their work area. Depending on the situation, it may also be necessary to notify offices in other buildings. If a fire alarm is sounded, then notifications may not be necessary. Fire alarms should only be activated when there is visible smoke, or a fire in the building. All other evacuations should be done by word of mouth, unless otherwise directed by campus officials.
- All persons will evacuate the building as quickly and orderly as possible, using designated evacuation routes (See “Evacuation Routes” below). In the case of fire, all classroom and office windows and doors should be closed.
- Once outside, a head count should be taken by a faculty member or delegate to assure that no one is left behind. Faculty members should always maintain a class attendance roster.
- Once outside, no one will re-enter the building (for any reason) until it has been declared safe by police or fire officials.
- While outside, all persons will stay at least 300 feet from the building.
Main Classroom Building/John J. Romano Administration Building, Front - exit through the nearest front door and head straight across to the far end of the Pullo Family Performing Arts Center/Lee R. Glatfelter Library building parking lot. Main Classroom Building/John J. Romano Administration Building, Rear - exit through the nearest rear door and go straight across to the other end of the long wide sidewalk that leads to the Lee R. Glatfelter Library/Pullo Family Performing Arts Center.
Joe and Rosie Ruhl Student Community Center - exit through the nearest door and go to the tennis courts
M.S. Grumbacher Information Sciences and Technology Center - exit through the nearest door and go to the tennis courts
Pullo Family Performing Arts Center/Lee R. Glatfelter Library - exit through the nearest door and go to the far end of the rear student parking lot. Edward M. Elias Building - exit through the nearest door and go to the tennis courts.
Bradley Building - exit through the nearest door and go to the tennis courts Maintenance Building - exit through the nearest door and go to the city parking lot near the softball fields.
The security officer on duty at the time of an incident is responsible for assuring that York County 911 Center is notified, so that emergency personnel can be alerted.
Security and maintenance/janitorial personnel will be responsible for alerting faculty who are teaching in classrooms. They should then take safe positions in view of the building entrances to prevent entry until the emergency is over.
- Notify faculty members as quickly as possible so that they can. evacuate their students.
- Faculty and students will leave the building in accordance to evacuation routes (as quickly and orderly as possible) and gather at assembly points for attendance. Faculty members should assist students in evacuation procedures and help to get them to the evacuation destinations.
- Any persons not accounted for should be reported to University or emergency officials immediately.
Individuals are expected to remain on campus until otherwise instructed. In the case of an active shooter type situation, individuals should get as far away from the incident as possible and find cover. Leaving campus by vehicle is not recommended as this may cause a traffic jam which could put people in danger. It could also impede incoming emergency vehicles. (See active shooter guidelines on our website at yk.psu.edu. Just click on the safety and security link).
Building Evacuation Responsibilities
The following people are responsible for the notification and evacuation of occupants of their respective buildings:
Main Classroom Building/John J. Romano Administration Building – Director of Academic Affairs (ext. - 4051), Director of Advising and Career Development (ext. - 4053)
Joe and Rosie Ruhl Student Community Center – Director of Student and Enrollment Services (ext. - 4045), Associate Director of Student and Enrollment Services (ext. - 4045)
M.S. Grumbacher Information Sciences and Technology Center – Manager of Network and Information Systems (ext. - 4080), Network Coordinator (ext. - 4181)
Bradley Building (Continuing Education) – Director of Continuing Education (ext. – 4105), Area Representatives (ext. - 4067)
Pullo Family Performing Arts Center/Lee R. Glatfelter Library –Operations and Events Manager (ext. - 8951), Librarian (ext. - 4023), Circulation desk (ext. – 4020)
Edward M. Elias Science Building – Associate Professor of Biology. (ext. 8415), Lab Technician (ext. - 4099)
Maintenance Building – Maintenance Supervisor (ext. 4191), or by portable radio.
All Campus buildings – See attached document - evacuation assignments for Technical Service personnel
NOTE: In the event of an evacuation after business hours, the on-duty security officer and maintenance personnel will be responsible for the notification and evacuation of occupants of buildings. All faculty and staff members should assist with evacuation.
EVACUATION ASSIGNMENTS FOR TECHNICAL SERVICE PERSONNEL
In the event of a campus wide evacuation, Technical Service personnel are responsible for alerting faculty who are teaching in the classrooms, and to assist in evacuation. If only one building is to be evacuated, all Technical Service personnel should assist the below assigned employees with notification and evacuation procedures at that building. If the need to evacuate is due to a fire in a building, then the fire alarm should be pulled. Notifications may not be necessary in this case.
Technical Service personnel should go to their designated areas (listed below) and prohibit entry to the building until the emergency is over. Technical Service supervisors are responsible for assigning personnel to building entrances, and to ensure that all entrances are covered in order to prevent entry. Make sure a safe distance is maintained from the building while surveillance is directed on the entrances. Also, everyone should be directed towards their designated gathering areas, as outlined in the evacuation plan.
Main Classroom Building/John J. Romano Administration Building - Carlos Velez, Luke Thomson, and Damon Randall
Joe and Rosie Ruhl Student Community Center – Scott Caldwell, Kim Kohler, and Tim Speicher
M. S. Grumbacher Information Sciences and Technology Center – Tracy Stiffler, and Robert Broughton
Edward M. Elias Science Building/Bradley Building - Rick Yonek, Shirley Humbard, and Mike Gray
Pullo Family Performing Arts Center/Lee R. Glatfelter Library – Darla Keenan, Sherry Jones, and Virgil Riggins
Maintenance Building – Kevin Bevenour
After 3:30 p.m. on weekdays, and on Saturdays, the on-duty maintenance person along with security personnel will be responsible for the above duties.
NOTE: Radio traffic should be kept to a minimum during an emergency evacuation. In the event of a bomb scare, radios should not be used at all. During an emergency, the maintenance channel will be used, unless otherwise notified.